Legally Compelled Disclosure of Information
Warrenton Volunteer Fire Company will disclose information when legally required to do so.
The Warrenton Volunteer Fire Company will provide copies of any reports associated with a medical emergency or fire incident. All records (except billing records) can be obtained by:
Full Fire Incident reports are Protected Identifiable Information reports (PII) and can only be released to the owner, landlord and tenant (OLT). Photo identification is required at records pick up.
Public records requests can be obtained, but will not include any (PII).
*A signed release statement is required if records are to be given to a person other than the OLT. (i.e. third party, attorney, or public records company).
There is no fee.
EMS Incident Reports:
EMS (medical) reports are HIPAA protected and can only be released to the patient. Photo identification is required at records pick up.
Medical information will not be released without a written request from the patient or a properly executed, court-ordered subpoena. The release authorization should be signed and dated by the patient and identify 1) the information requested and 2) the name, address, and institutional affiliation of the person to whom the information is to be disclosed.
*A signed release statement is required if records are to be given to a person other than the patient (i.e. spouse, attorney, or insurance company).
If the patient is a minor, the parent must show proof of custody along with photo identification.
If the patient is deceased, the requester must have durable power of attorney for medical along with photo identification.
There is no fee.
Incident Pictures:
Pictures and images are only made available if they have been publicly released. These are posted on the main website as a press release. Any pictures of or with PII or PHI are protected and will not be released publicly.
What is PII? = Protected Identifiable Information
What is PHI? = Protected Health Information
There is no fee.
You will be notified when your report is ready for pick up.